The Sabine Creek Tres Dias Local Secretariat

Resources and information

Meet the Board

  • President – Kem Green
  • Vice President – Jeff Smith
  • Corresponding Secretary – Sarah Hamilton
  • Reporting Secretary – Dawn Klinger
  • Treasurer – Landon Ellison
  • Leaders Committee – Jeff Harting, Betty Freeman
  • Rector Selection Committee – Shane Arrant
  • Spiritual Director – Rod Stodghill
  • Pre Weekend Committee – Gary Fox, Amy Fox
  • Weekend Committee – Aida Argueta
  • Palanca Committee – Cathryn Black – Grantham
  • Fourth Day Committee – Michael Bennett, Tina Bennett
  • Webmaster – Daphne Riddle
  • Newsletter – Francis Guereca
  • At Large – Dan Banse, Michael Vertz , Emerson Argueta, Karen Smith 

Documents

Board Job Descriptions

Taken directly from the bylaws

President

  • Qualifications
    The President shall be an active member in good standing of the Sabine Creek Tres Dias Community. He shall have previously served on the Board of Directors in some capacity, shall have been a Rector, shall be active in his local church, and shall have the recommendation of his pastor.
  • Duties
    The President shall be the chief executive officer of the Board and, subject to the provisions of these Bylaws, shall have general supervision of the activities and affairs of the Community and shall have general and active control thereof. The President shall preside when present at meetings of the Board of Directors. He shall have general authority, with the approval of the Board of Directors, to execute bonds, deeds, and contracts in the name of the Community and to affix the corporate seal thereto; to cause the employment or appointment of such employees and agents of the Community as the proper conduct of operations may require and to fix their compensation; to remove or suspend any employee or agent; and in general to exercise all the powers usually appertaining to the office of president of a corporation, except as otherwise provided by statute, the Articles of Incorporation, or these Bylaws. The President shall chair the delegation to the Annual Assembly. In the absence or disability of the President, the duties of such office shall be performed, and the powers may be exercised by the Vice President, unless otherwise determined by the President or the Board of Directors.

 

Vice President

  • Qualifications
    The office of Vice President shall require the same qualifications as the office of President.
  • Duties
    The Vice President shall generally assist the President and shall have such powers and perform such duties and services as shall from time to time be prescribed or delegated to such office by the President or the Board of Directors. The Vice President shall coordinate the delegation to the National Assembly.

 

Recording Secretary

  • Qualifications
    The Recording Secretary shall be an active member of the Tres Dias Community in good standing who shall be willing to commit himself to spend the time required to keep the records of the Community. He shall be an active member of his local church, shall have worked at least one Tres Dias weekend, and shall meet the Qualifications for Leadership described in Section 2.3.
  • Duties
    The Recording Secretary shall see that notice is given of all annual and special meetings of the Board of Directors and shall keep and attest true records of all proceedings at all meetings of the Board. The Recording Secretary shall maintain a calendar of activities for the Board of Directors, have charge of the corporate seal, attest any and all instruments of writing to which the same may be affixed, keep and account for all books, documents, papers, and records of the Community, and ensure that a copy of the Essentials of Tres Dias, a current copy of the Community Bylaws, and copies of the approved minutes of the previous 12 Board meetings are at each meeting of the Board of Directors. The Recording Secretary shall generally perform all duties usually appertaining to the office of secretary of a corporation, except those specifically delegated to the Corresponding Secretary. In the absence or disability of the Recording Secretary, the duties of such office shall be performed by the Assistant Secretaries in the order of their seniority, unless otherwise determined by the Recording Secretary, the President, or the Board of Directors.

 

Corresponding Secretary

  • Qualifications
    The Corresponding Secretary shall be an active member of the Tres Dias Community in good standing who shall be willing to commit himself to spend the time required to keep the records of the Community. He shall be an active member of his local church and shall have worked at least one Tres Dias weekend.
  • Duties
    The Corresponding Secretary shall handle correspondence as necessary for the Board of Directors, maintain the master membership list, record each member’s service experience, receive and record candidate applications, make these listings available to other committees as needed, and perform other duties as assigned by the President or the Board of Directors.

 

Assistant Secretaries
Each Assistant Secretary shall generally assist the Secretary and shall have such powers and perform such duties and services as prescribed or delegated by the Secretary, the President, or the Board of Directors.

 

Treasurer

  • Qualifications
    The Treasurer shall be an active member of the Tres Dias Community in good standing who shall be willing to commit himself to spend the time required to keep the records of the Community. He shall be an active member of his local church and shall have worked at least one Tres Dias weekend.
  • Duties
    The Treasurer shall be the chief accounting and financial officer of the Community. He shall have active control of all matters pertaining to the accounts and finances of the Board, maintain control of all Board budgets, make recommendations for budget changes, make financial analyses for future planning, supervise accounting and auditing practices, handle all matters relating to taxation, and have care and custody of all funds and securities. The Treasurer shall also endorse for deposit or collection all checks payable to the Board, give proper receipts or discharges for all payments, and generally perform all duties usually appertaining to the office of treasurer of a corporation. In the absence or disability of the Treasurer, the duties of such office shall be performed by the Assistant Treasurers in the order of their seniority, unless otherwise determined by the Treasurer, the President, or the Board of Directors. Additionally, the Treasurer shall make monthly reports to the board on the financial income and expenses of the Community, providing detailed profit and loss statements for each different weekend held by the Community and a profit and loss statement for non-weekend related income and expenses.

 

Leaders Committee
The Leaders shall conduct periodic Weekend training sessions; shall prepare and maintain the content of the Sabine Creek Tres Dias Team Book; shall prepare and maintain the Sabine Creek Tres Dias Weekend Script and time line, shall review prospective Weekend team members with the each Rector; shall conduct a debriefing of each Weekend to identify and document activities needing committee attention; and shall perform such other duties as may from time to time be assigned by the President or the Board of Directors. If possible, this committee should be chaired by two persons, one man and one woman, preferably a married couple, both of whom have served as a weekend Rector; provided, however, that if, and only if, the Board does not have a sufficient number of Rectors or former Rectors to meet the foregoing conditions, the chairpersons shall be appointed by the President, subject to approval of the Board of Directors, without regard to the foregoing conditions.


Pre-Weekend Committee
The Pre-Weekend Committee shall have charge of organizing and presenting informational meetings to interested persons and groups; shall review applications of Weekend candidates, including the issuing of invitations on behalf of the Board to attend a specific Tres Dias Weekend; shall prepare and distribute the team and candidate Weekend list; shall preside as Master of Ceremonies for the Send-Off Celebration; and shall perform such duties as may from time to time be assigned by the President or the Board of Directors. If possible, this committee should be chaired by a married couple. 
 

At-Large Members
The At-Large Members’ primary duty is to represent the Community at the International Tres Dias Annual Assembly. Each At-Large Member is expected to attend the meetings of the Board of Directors, contribute to the general management of the Community, and perform duties as assigned by the President or the Board of Directors. The At-Large Members shall be the current delegates to the International Tres Dias National Assembly. In addition to the At-Large Members elected by the Community, the past president of the Board shall serve for a term of two years as an At-Large Member, with the term beginning immediately after his term as President of the Board ends.

 

Weekend Committee 
The Weekend Committee shall be responsible for presenting to the Board proposed
dates for Weekends, shall have charge of day to day relations and contact with the management of the
camp being used by the Community; shall be responsible for matters pertaining to the physical assets and
arrangements for the weekend including the set-up and take-down teams; shall oversee long-term planning
of weekend activities; shall purchase and maintain an inventory of supplies; shall work with the Treasurer
to prepare a report showing the revenues and costs of each Weekend; and shall perform such duties as may
from time to time be assigned by the President or by the Board of Directors. If possible, this committee
should be chaired by a married couple.
 
Fourth Day Committee
The Fourth Day Committee shall coordinate the preparation of the Candidate Packet to be distributed at each weekend closing; shall schedule Secuelas and select the Fourth Day host couple; shall handle arrangements with other Cursillo-type movements for Grand Ultreyas (Secuelas) and other similar gatherings; shall prepare article(s) for the newsletter specifyng details of upcoming Grand Ultreyas; shall assist members in establishing or locating Reunion Groups; shall prepare Fourth Day articles for the Newsletter and website; and shall perform such duties as may from time to time be assigned by the President or by the Board of Directors. If possible, this committee should be chaired by two persons
-either a married couple or two single persons.
 
Palanca Committee 
The Palanca Committee shall send general Palanca letters to the Weekends of other Tres Dias and Cursillo oriented movements; shall request and receive general Palanca letters from other Tres Dias and Cursillo-oriented movements; shall prepare article(s) for the newsletter specifying
upcoming weekends of other Cursillo type movements; shall maintain a record of banners for selection byWeekend Rectors;shallsee to the repair of these banners asrequired;shall support the various Weekend Palanca Chas as needed; and shall perform such duties as may from time to time be assigned by the President or by the Board of Directors. If possible, this committee should be chaired by a married couple.
 
Newsletter Editor
The Newsletter Editor shall coordinate a regularly scheduled newsletter containing
information regarding the Sabine Creek Tres Dias Movement; shall coordinate the printing of the
newsletter and insuring its mailing to the list of active Pescadore names as maintained in the
Corresponding Secretary’s newsletter mailing listing; shall be the Historian for the Board; and shall
perform such duties as may from time to time be assigned by the President or by the Board of Directors.
This committee should be chaired by one person, either single or married.
 
Webmaster
The webmaster shall design and maintain the official Sabine Creek Community website. He shall insure that the name registration for the site is kept current and in the Community’s control and that hosting is done as inexpensively as possible by a reliable hosting company. He shall also insure that all of the information on the site is kept up to date and that information which may be requested by the Board or which is required in these Bylaws is posted on the site in a timely fashion. 
 
Rector Selection Committee
The President, subject to the approval of the Board of Directors, shall appoint two (2) past Rectors (one man and one woman) to act as chairpersons of the Rector Selection Committee. The chairperson shall select four (4) additional past Rectors (two (2) men and two (2) women)
to serve with them on the Rector Selection Committee. The Rector Selection Committee shall serve for a term of 3 years from the date of approval of the Committee by the Board of Directors. The Rector Selection Committee shall select Rectors with the approval of the Board of Directors to serve as such on the men’s and women’s Tres Dias Weekends that are scheduled during the term of the particular Rector Selection
Committee and during the four (4) months following the end of such term. Until such time as the membership of the Community includes six (6) persons who have served as Rectors on Tres Dias Weekends, the Board of Directors shall act as the Rector Selection Committee.
 
Community Spiritual Director
The Community Spiritual Director shall be the primary liaison with the other Clergy regarding matters related to the Weekend and Fourth Day activities; shall work with the Leaders and the Weekend Rectors to select Spiritual Directors for each up coming Weekend; shall advise his successor in connection with the next scheduled set of Weekends; shall be the primary adviser and course of counsel and inspiration for the Community regarding spiritual direction. The Community Spiritual Director shall serve as a non-voting member of the Board of Directors in an advisory capacity only. 
The Community Spiritual Director shall be appointed by the President of the Board, subject to the approval of the Board, to serve for a term coincident with the President who appointed him or until his Successor is appointed. He shall have worked at least one Men’s and one Women’s weekend, been a Head Spiritual Director, showed a commitment to the Tres Dias movement and to the Sabine Creek Tres Dias Community, have a history as a Christian Minister, be active in ministry in his local church and be recognized by his denomination or church to celebrate Communion. If possible, the Community Spiritual Director shall have worked at least 3 weekends.